Types Of Business Communication In Hindi Free Of Cost
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The value of a periodic memo is best illustrated with a comparison.

Home Main Menu Home Upload Share Privacy Policy Contact Us Return to Content Memo Types: 5 Main Types of Memos Article shared by: ADVERTISEMENTS.

Type 1. Request Memo: The objective of a request memo is to gain a favorable response to a request.

Humayun would like to attend a time management training program that will be sponsored by the chamber of commerce at a local hotel.

The manager has asked Hirdesh to put his request in writing.

Figure 9.7 depicts Hirdeshs memo.

If many of the departmental personnel make a similar request, the manager may have to limit the number who can attend.

The memo should motivate the reader to take the desired action.

The reasons for the request should be presented.

If any financial costs are involved, they should be explained.

If the memo is persuasively written, it should be easy for the reader to say yes.

Following these six guidelines, Hirdeshs memo has been improved see Figure 9.8.

Notice the difference between the first and second drafts of the memo.

The reasons are then presented persuasively showing indirect and direct benefits to the company (i.e., reader oriented).

Finally, there is a request for action.

Type 2. Confirmation Memo: A confirmation memo is designed to confirm in writing something that has been agreed to verbally.

Consider, for example, the sales manager who promises to provide sales coverage to six more cities if the general manager provides him with three additional salespeople.

In such cases, three important guidelines should be followed for writing the memo: ADVERTISEMENTS: a.

Be specific regarding the major points that were discussed and verbally agreed upon.

Enumerate the major points to emphasize them and allow easy reference to them in future discussions.

Encourage feedback on any misunderstood or unclear points.

ADVERTISEMENTS: Figure 9.9 depicts a confirmation memo about hiring new salespeople.

This message follows the three guidelines for confirmation memos.

In this memo Krishna Murli first raises the major points that were previously discussed and agreed upon.

Then he outlines the five major points he wants his sales manager to understand.

By numbering them, Krishna ensures that all of them are equally emphasized.

Finally, he gives Narayan Murthy the opportunity to ask questions.

Type 3. Periodic Report Memo: Periodic report memos monthly cost control reports, quarterly sales reports are submitted at regular intervals.

Since these memos are written frequently, they are designed and preprinted so that the writer can complete them quickly.

ADVERTISEMENTS: There are three helpful guidelines for constructing a periodic report memo: a.

The memo should be designed as a fill-in form on which data can be entered quickly.

The form should be designed so that it can be duplicated and re-used.

If narrative or descriptive commentary is necessary, a place should be provided on the form.